Doing Business with the District
As a public Agency in the State of Nevada, the District is required to conduct all business in accordance with the provisions of Nevada Revised Statutes (NRS). To comply with these obligations, specific procedures have been established by the District to conform with legal requirements and provide uniform treatment of vendors. Vendors should be familiar with state bidding requirements and follow instructions to ensure that submitted bids meet all requirements. For bidding purposes, projects are broken into three categories.
Projects less than $50,000:
Informal quotes are obtained and purchase order or contract is issued to the vendor/contractor.
Projects between $50,000 and $100,000:
At least 3 formal quotes are obtained and a contract is awarded to the successful contractor.
Projects over $100,000:
A sealed bid process is conducted, and a contract is awarded to the successful contractor.
One of the most important factors in determining the successful contractor is value. This value requirement is not necessarily the best or the cheapest of a particular item. The District determines value by need and application; the items deemed to be the most advantageous to the District and best suited.
The District is exempt from sales tax on all regular purchases of supplies, equipment, and services pursuant to NRS 372.325. Taxes are not to be included in any proposal.
Bid and/or performance bonds may be required with some bids. Specific instructions and explanations are included in the bid document. Payment terms should be specifically stated on the bid document. In a competitive market, a prompt payment discount may be a deciding factor in the bid award. Consideration for a prompt payment discount is a minimum of 20 days from invoice. Bids should always include freight costs in the total bid, unless otherwise stated. No additional charges for freight after the fact are allowed.
Sealed bids must be submitted in a sealed envelope or package plainly marked with the bid number and title. Bids must be received before the date and time set for submission. Vendors should note that the bid receipt time and the bid opening time differ. Bids received after the date and time set for receipt will not be considered. Vendors are cautioned to proofread their bids carefully. No changes may be made to the bid after bid receipt deadline.
All formally advertised bids are opened and read publicly. You are invited to attend a bid opening at any time. Bids are then tabulated and evaluated, with a recommendation being made to the Board of Trustees for award.